Greenbush/Middle River (Minn) School Board Proceedings, May and June, 2023

Regular Meeting

monday, may 15, 2023

gmr school library

401 park avenue west

greenbush, minnesota 56726

1. Call to Order at 7:30 p.m.
ADMINISTRATION: Supt Larry Guggisberg, Sharon Schultz

OTHER ATTENDEES: Ryan Bergeron, Cooky Kujava

ZOOM: Cathy Schenkey
2. Roll Call: Kurt Stenberg, Brandon Ignaszewski, SueAnn Wahl, Peter Kern. Absent: Brandon Kuznia, Allison Harder, Joe Melby,
3. Listening Session
4. Recommendation to add items to the agenda from Board members to School Administrators
5. A motion was made by Peter Kern, seconded by Brandon Ignaszewski to approve the agenda of the May 15th, 2023, Regular Board Meeting as presented. Motion was unanimously approved.
6. A motion was made by Peter Kern, seconded by Brandon Ignaszewski to approve the minutes of the preceding regular meeting of April 17th, 2023 as amended. Motion was unanimously approved.

6.2 A motion was made by Brandon Ignaszewski, seconded by SueAnn Wahl to approve the minutes of the Special Board meeting of May 4, 2023.

7.1 A motion was made by Kurt Stenberg, seconded by SueAnn Wahl to approve the payment of bills check #40232through #40306 for a total of $99,023.14 and Purchasing Card electronic payments dated May 5th, 2023 and Electronic Funds Transfers as submitted.

7.2 Treasurer’s Report

7.3 Greenbush Middle River School District Budget to Actual Expenditure Report

8. Significant School Events and Communication

8.1. GMR Art Teacher selected as “Artist of the Year”
Mrs. Deb Aune was selected as the NW MN Regional Arts Council as Artist of the Year.
8.2. Awards from NW Regional Arts Center Spring Art Show

Description: NW Regional Arts Center Spring Art Show Awards went to:
GMR Students
2nd Place $150 Andrew Glad of Greenbush textile Vincent
Merit $50 Quinn Pittman of Greenbush drawing Moe

Merit $50 Rhiana Utter of Greenbush print Elsa (cat)

Merit $50 Paris Sondreal of Middle River sculpture Vase Tumbler
Teacher:

Merit $100 Debbie Aune of Gatzke watercolor painting Long Shadows
8.3. Teacher Appreciation Week
8.4. 1st Robotics State Competition

The GMR 1st Robotics Team placed 3rd in State during State competition held May 5-6 at the University of MN - Minneapolis.
8.5. Assistant Commissioner of Education site visit to the GMR School
8.6. Donations to the School

- 500.00 donation to First Robotics from LifeCare

- $1,000.00 donation to First Robotics from Intercept Industries LTD

- $2,500 donation to First Robotics from Aryls Graff Trust Fund

- $2,500 donation to FCCLA from Arlys Graff Trust Fund

- $1,900 donation to Student Council Signage from Arlys Graff Trust Fund (see attached)
Motion by Board member Brandon Ignaszewski and seconded by Peter Kern to approve May 2023 donations to the school.
9. Old Business

9.1 Staffing 23-34 School Year
Discussed openings and potential candidates.

9.2 Selection of Financial Auditor

Motion by SueAnn Wahl and seconded by Brandon Ignaszewski to accept Brady Martz as Financial Auditors effective with the 2022-2023 school [fiscal] year.
10. New Business

10.1 Accept resignation of Elementary School Teacher

Mrs. Pam Schenkey submitted a teacher of resignation (retirement) effective with the conclusion of the 2022-2023 school year.

Motion by Board Member Brandon Ignaszewski and seconded by Peter Kern to accept the resignation of Mrs. Pam Schenkey as per submitted letter.
10.2 Approve Employment of Art Teacher

Motion by Peter Kern and seconded by Brandon Ignaszewski to approve employment of Ms. Katerina Schafer as a Tier I Art Teacher.
10.3 Select alternate date for June Regular Meeting due to new State Juneteenth Holiday
Motion by Board member Peter Kern and seconded by Brandon Ignaszewski to change the regular June 19, 2023 school board meeting to June 26, 2023 at 7:30 pm.
10.4 Student Handbook Changes for 2023-2024

Student Handbook changes are proposed for the 2023-2024 school year.
The results of the current Legislative session MAY have an impact on changes to the Student Handbook.
Motion by Board member Brandon Ignaszewski and seconded by Kurt Stenberg to approve changes to the student handbook.
10.5 Resolution to Renew Membership in MN State High School League

Resolution brought forward by by Board Member Brandon Ignaszewski and seconded by SueAnn Wahl to renew the Greenbush Middle River School District’s membership in the MN State High School League for the 2023-2024 School Year.
11.1a Developing Mutual Expectations Training facilitated by representatives of the MN School Boards Association. GMR School board all attended this training April 19th in Greenbush.

11.2 Superintendent
11.2a GMR School hosting training conducted by the U.S. Customs and Border Protection Agency
11.2.b. Report on MN Legislative and its impact on PreK-12 Public Education

11.3. Principal / Activities Director

11.3.a. Summer Reading Program via Scholastic Book Fair

11.3.b. Hunter Pinke Student Assembly
Hunter Pinke will be at the GMR School May 18 giving two (2) presentations:

1. @ 12:35 pm 7 thru 12 presentation (and General Public Invited also) titled “No Bad Days”; and

2. 1:45 pm K-6 presentation “Dream, Set, Go”

11.3.c. Summer Programming in the GMR School

12. Adjournment

Motion by Brandon Ignaszewski
Second by Kurt Stenberg to ADJOURN

Regular Meeting

monday, june 26, 2023

gmr school library

401 park avenue west

greenbush, minnesota 56726

1. Call to Order at 7:30 p.m.

ADMINISTRATION: Supt Larry Guggisberg, Sharon Schultz

OTHER ATTENDEES: Ryan Bergeron, Shane Kilen

ZOOM: Mara Gust, Heidi Hanson

2. Roll Call: Kurt Stenberg, Brandon Ignaszewski, SueAnn Wahl, Peter Kern, Brandon Kuznia, Allison Harder, Joe Melby

3. Listening Session

4. Recommendation to add items to the agenda from Board members to School Administrators

5. A motion was made by Brandon Kuznia, seconded by SueAnn Wahl to approve the agenda of the May 126th, 2023, Regular Board Meeting as presented. Motion was unanimously approved.

6. A motion was made by Allison Harder, seconded by Brandon Kuznia to approve the minutes of the preceding regular meeting of May 15th, 2023 as presented. Motion was unanimously approved.

7.1 A motion was made by SueAnn Wahl seconded by Peter Kern to approve the payment of bills check #40307 through #40388 for a total of $159,975.42 and Purchasing Card electronic payments dated May 5, 2023 and Electronic Funds Transfers as submitted.
*Checking general practice on mileage check.

7.2 Treasurer’s Report

7.3 Greenbush Middle River School District Budget to Actual Expenditure Report

8. Significant School Events and Communication

8.1 FCCLA Competing/Attending National Competition

8.2 State Golf Tournament Participation

8.3. State Girls Softball Participation

8.4. State Track and Field Meet Participation

8.5. State Clay Target League Participation

9. Old Business

9.1 Approval of Revised and Amended Joint Powers Agreement

Motion by Board Member Brandon Kuznia and seconded by Joe Melby to approve the amended Joint Powers Agreement as recommended by GMR Joint Powers Board representatives.

9.2 Motion to terminate previously approved Superintendent Agreement and recommend approval of a revised Agreement based on Joint Powers revisions.

Motion by Board Member Joe Melby and seconded by Brandon Ignaszewski to terminate a previously approved Superintendent Agreement and replace that Agreement with a revised Superintendent Agreement.

9.3 Motion to approve Shared Superintendent Services Agreement between Greenbush Middle River and Tri-County School Districts

Motion by Board Member Joe Melby and seconded by Allison Harder to approve the Shared Superintendent Services Agreement between Greenbush Middle River and Tri-County School Districts.
9.4. Staffing: 2023-2024 School Year

9.5. School Facilities: Board sub-committee report on Proposed softball rest room, storage and press box.

10. New Business

10.1 Approval to employ Elementary Teacher

Motion by Board Member SueAnn Wahl and seconded by Joe Melby to approve hiring Mrs. Samantha Alme as licensed Elementary Teacher effective with the 2023-2024 School Year.

10.2 Approval to employ Music Teacher
Motion by Board member Allison Harder and seconded by SueAnn Wahl to approve employment of Mary Beth King as a licensed Music Teacher effective with the 2023-2024 School Year.

10.3 Approve renewal of Sharing Services Agreement with Badger School District for Licensed School Social Worker

A motion was made by Board member Allison Harder and seconded by SueAnn Wahl to approve sharing two days per week with the Badger School District for licensed School Social Worker Services. Forty-percent (40%) of a 185 duty day contract in accordance with the Employee Collective Bargaining Agreement between the Badger Education Association and the Badger School Board.

10.4. Approval to employ Para Professional

An elementary student with increased special education needs and based on special education plans [IEP].

Motion by Board member Joe Melby and seconded by Peter Kern to approve employment of Rebecca Prevost as a para professional.
10.5. Renew membership in Minnesota School Boards Association (MSBA)
A motion was made by Board Member Allison Harder seconded by Brandon Ignaszewski to renew the District’s annual membership with the Minnesota School Boards Association (MSBA).
10.6 Renew membership in Minnesota Rural Education Association (MREA)

A motion made by Board Member Peter Kern seconded by Brandon Ignaszewski to renew the District’s annual membership with the Minnesota Rural Education Association (MREA).
10.7 District Support of Summer Recreation Baseball

Motion by Joe Melby and seconded by SueAnn Wahl to provide funds in the amount of $2,000.00 to each community to offset expenses for Summer Recreation youth ball.

10.8 Designation of Superintendent of Schools as the Identified Official with Authority (IOwA) to authorize user access to MDE secure website(s) for the Greenbush Middle River School District.

Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District No. 2683, Greenbush-Middle River, Minnesota was held on the 26th day of June, 2023 at 7:30 p.m. for the purpose, in part, to APPROVE RESOLUTION FOR DESIGNATION OF AN IDENTIFIED OFFICIAL WITH AUTHORITY FOR EDUCATION IDENTITY ACCESS MANAGEMENT.

Member Allison Harder introduced the following resolution and moved its adoption: BE IT RESOLVED by the School Board of Independent School District No.2683, State of Minnesota, as follows:

Designation of an Identified Official with Authority for Education Identity Access Management

The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local educational agency that uses the Education Identity and Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local educational agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The IOwA will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties.

The Greenbush Middle River School Board must designate an IOwA to authorize user access to State of Minnesota Education secure websites for its organization. This EDIAM board resolution must be completed and submitted to the Minnesota Department of Education annually, as well as any time there is a change in the assignment of the Identified Official with Authority.

It is strongly recommended that only one person at the local educational agency or organization (the superintendent or exec. director) is designated as the IOwA. The IOwA will grant the IOwA Proxy role(s).

Designation of the Identified Official with Authority for Education Identity and Access Management

Organization Name: Greenbush Middle River School Board

6-Digit or 9-Digit Organization Number 2683-01

Superintendent or Exec. Director Name: Barbara Muckenhirn.

Will act as the IOwA? X Yes _____ No

The above-mentioned resolution was seconded by Board Member Peter Kern and upon roll call vote;

The following voted in favor thereof: ALL

and the following voting in opposition: NONE

Thereby the resolutions passed.

10.9 Adopt PRELIMINARY Fiscal Year 2023-2024 School Budget based on “roll over” of 2022-2023 School Budget

Moved by Brandon Ignaszewski and seconded by Joe Melby to adopt the estimated 2022-2023 (FY 23) budget as a preliminary working budget for July 1, 2023 through June 30, 2024 (FY24) with the understanding the FY 24 Budget will be amended at a later date.
11. Reports

11.1 Superintendent

11.1.a. Report on the 2023 Minnesota Legislative Session and its impact on Public Education.
11.1.a.a. Model Policy Revisions as a result of 2023 MN Legislative Changes

11.1.b. School Facility Improvements - Summer 2023

11.1.c. MN State High School League video

11.1.d. Negotiation(s) of employment Agreement with GMR-Education Association
-Committee to meet in the near future.
-Board Members: Wahl, Melby, Stenberg

11.1.e. Negotiation(s) of employment Agreement with non-licensed staff
-Not renewing until 2024.

11.1.f. Year End Financial Audit

-The Public Accounting firm of Brady Martz (Thief River Falls, MN) is the District’s Financial Auditor.

11.2. Principal

12. Adjournment

Motion by SueAnn Wahl
Second by Brandon Ignaszewski to ADJOURN

13. Communications

Regular July School Board Meeting - July 17, 2023 @ 7:30 p.m. in GMR School Library

(August 26, 2023)