Tri-County School Board (Karlstad, Minn) Reorganizational and Regular Board of Education Meeting/January 20, 2024 6:30 PM

Reorganizational and Regular Board of Education Meeting

Tri-County School District 2358

January 20, 2024 6:30 PM

Tri-County School Library

Karlstad, Minnesota

The meeting was called to order by Chairperson Murray at 6:30 PM and a quorum was determined. The

Pledge of Allegiance was recited.

Members present were Hanson, Koland, Murray, Oliver, Olson and Sollund, as well as Superintendent

Muckenhirn.

Absent: Burkel

REORGANIZATIONAL MEETING:

Reorganization:

Nominations for School Board Chair: Steve Murray. Other nominations: None

Roll call vote in Favor: Hanson, Koland, Murray, Olson, Oliver, Solund

Against: None

Nominations for School Board Vice Chair: Raeya Hanson. Other nominations: None

Roll call vote in Favor: Hanson, Koland, Murray, Olson, Oliver, Solund

Against: None

Nominations for School Board Clerk: Mark Koland. Other nominations: None

Roll call vote in Favor: Hanson, Koland, Murray, Olson, Oliver, Solund

Against: None

Nominations for School Board Treasurer: Denise Sollund. Other nominations: None

Roll call vote in Favor: Hanson, Koland, Murray, Olson, Oliver, Solund

Against: None

Designation of Date & Time for Regular monthly meetings.

Motion by Oliver seconded by Hanson to designate the 2nd Wednesday of the month at 6:30 PM, as the official day & time for the regular monthly meetings of the Board unless change is necessitated by unforeseeable events and statute(s).

Special Meeting Notification

Motion by Koland seconded by Sollund to post notices of special meetings on the east front entrance.

2024 Board Auditing Committee

Board members will be partnered with another Board member throughout the 2024 calendar year to review bills 30 minutes prior to each regular meeting. The dates will correspond to the approved Regular Board meeting dates.

February 14 6:30 PM Burkel/Koland Tri-County School

March 13 6:30 PM Oliver/Sollund Tri-County School

April 10 6:30 PM Murray/Hanson Tri-County School

May 8 6:30 PM Olson/Burkel Tri-County School

June 12 6:30 PM Koland/Oliver Tri-County School

July 10 6:30 PM Sollund/Murray Tri-County School

August 14 6:30 PM Hanson/Olson Tri-County School

September 11 6:30 PM Burkel/Murray Tri-County School

October 9 6:30 PM Koland/Oliver Tri-County School

November 13 6:30 PM Sollund/Hanson Tri-County School

December 11 6:30 PM Olson/Koland Tri-County School

January 8, 2025 6:30 PM Burkel/Sollund Tri-County School

Motion by Oliver seconded by Hanson to authorize the two-member monthly audit committee rotation as presented.

Member Sollund moved and member Oliver seconded to authorize the following committee assignments for 2024:

Board Committee 2024

1) MSHSL Koland

2) NWRIC + Alternative Burkel, Olson

3) MREA Hanson

4) MSBA Murray

5) Continuing Ed. & ECFE Oliver, Hanson

6) Certified Negotiations Koland, Oliver, Murray

7) Administrative Negotiations Hanson, Koland, Sollund

8) Classified Negotiations Burkel, Hanson, Sollund

9) Finance Buildings, Grounds, Transportation Koland, Oliver, Olson

10) Advisory & Technology Committee Oliver, Hanson

11) Northern Freeze Co-Op Sports Oliver, Sollund, Olson

12) Meet & Confer Committee / Policy Oliver, Sollund, Olson

13) Joint Powers Board Burkel, Koland, Murray

Motion by Oliver seconded by Koland to designate the Law Firm of Knutson, Flynn and Deans, PA as the School District’s Legal Counsel.

Motion by Oliver seconded by Olson to:

- designate Prime Security Bank and the MN Trust as the primary depositories of school funds;

- authorize appropriate investments of school district funds by the Superintendent during the the year;

and

- continue the use of the signature writer for payment of district obligations.

Motion by Koland seconded by Oliver to designate the North Star News as the Official Newspaper of the District 2358.

Motion by Sollund seconded by Hanson to authorize membership and participation in the following organizations:

Minnesota State High School League - MSHSL

Northwest Regional Interdistrict Council – NWRIC

Region I - ESV

Northwest Service Cooperative - NWSC

Minnesota Rural Education Association - MREA

Minnesota School Boards Association - MSBA

Adult Basic Education Program (through NWSC)

Motion by Murray seconded by Olson to:

• set the annual school board members salary at $100 per meeting for regular meetings;

• pay $200 and room for attending the state school board convention plus $100 mileage;

• pay members’ mileage at the Federal rate for non-school board convention, school- related business;

• pay members $100 per day ($50.00 half day) while on school-related business.

REGULAR MEETING:

Motion by Oliver seconded by Sollund to approve the agenda as amended.

Recommended Addition: Contracted Services with School Management Services (SMS)

Motion by Hanson seconded by Koland to approve the minutes of Dec. 20, 2023 Regular Board Meeting as presented.

Motion by Sollund seconded by Murray to authorize payment claims as presented.

FY 2023 FY 2024

01 General $ 169,675.45 $ 144,495.77

02 Food Service $ 6,204.48 $ 6,234.23

04 Community Service $ 2,467.47 $ 2,452.76

21 Student Activities $ 17,024.99 $ 145.23

Total $ 195,390.39 $ 153,327.99

Motion by Sollund seconded by Oliver to approve the 2023-2024 Teacher Seniority list.

Member Koland introduced the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefore.

WHEREAS there has been a reduction in student enrollment, and,

WHEREAS this decrease in student enrollment must include discontinuance of positions and discontinuance or curtailment of programs, and,

WHEREAS a determination must be made as to which teachers’ contracts must be terminated and not renewed and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting discontinuance of positions.

BE IT RESOLVED, by the School Board of Independent School District No. 2358, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions because of a reduction in enrollment, make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member Murray and upon roll call vote the following voted in favor thereof: Oliver, Sollund, Olson, Murray, Hanson, Koland and the following voted against the same: None whereupon said resolution was declared duly adopted.

Motion by Murray seconded by Koland to engage in services provided by School Management Services at the contracted rate of $60,000 annually.

Next Regular Board Meeting is scheduled for February 14, 2024, 6:30 PM, Tri-County School Library in Karlstad, MN.

Motion by Oliver seconded by Sollund to adjourn.

Respectfully submitted by

Mark Koland, Clerk

(March 21, 2024)